NGSC GENERAL HSSE MANAGEMENT SYSTEM

1. WELCOME

Welcome to NGSC ‘Health, Safety, Security and Environmental’ (HSSE) Management System NGSC is committed to provide cost effective technical solutions which creates and add value for our customers. Protecting people and the environment is a core value of the company and is the only way for NGSC to achieve the objective and vision of being a company where everyone can develop his potential with no discrimination.

NGSC Management is committed to translate these important values into action. The Management System provides clear direction on how we must plan and organise ourselves as a business to ensure HSSE risks are controlled and to deliver continuous improvement.

Through Company Management System values and Objectives, all NGSC Managers, Supervisors and employees are expected to :

• Show clear and visible commitment & leadership in HSSE
• Show clear engagement and cast an exemplary shadow

These are key values that guide the way we operate and perform our business.

NGSC Management is expecting from all employees, Contractors and Suppliers the implementation of this Management System as it is vital to business sustainability

Deglos GANGLANGAN

Directeur Général

 

The Purpose of the Management System

Management system supports all employees to translate company values into action by :

• Providing structure and consistency in the way we manage HSSE
• Focussing our attention on risk management, ensuring compliance to procedures and regulations
• Supporting the development of HSSE culture which
• Providing a framework for continuous improvement

NGSC core Values are at the heart of our business. They define who we are, how we work, what we believe in and what we stand for.

Management systems are implemented by people. Everyone has a role to play. Management can, through their leadership, help build an HSSE culture that supports our HSSE management system. A culture where our people understand its value in protecting people and the environment, take responsibility for their part in its implementation and are engaged on our journey of continuous improvement in HSSE performance.

Scope of work

The Management System covers all the aspects of our business. It applies to all NGSC business entities including and not limited to joint-ventures and any related agreement

Management System Key elements

NGSC Management System consists of 10 elements. These elements are aligned with recognised international HSSE management standards.

Each element is comprised of a number of clauses which state the standard to be achieved. These elements are complementary to other HSSE standards, procedures, guidance and tools.

Compliance to NGSC HSSE standards and procedures is mandatory.

1- Management and Leadership

2- Organisation and Resources

3- Risk assessment and Monitoring

4- Legal and Compliance

5- Objectives and Planning

6- Competence and Training

7- Information and Communication

8- Contractors and Suppliers

9- Emergency Response and Management of Change

10- Performance Evaluation, Audit and Improvement

1. Management and Leadership

Managers to demonstrate leadership and commitment to managing HSSE risks, performance improvement and building a strong HSSE culture through the implementation of NGSC HSSE Management System Standard.

Leadership

• Management must implement and communicate an HSSE policy.
• Accountability: Management must build an HSSE team with specific accountability for HSSE and with the defined roles and authority
• Implementation of the Management System in all business aspects
• Ensuring regular reports on the performance of the HSSE management system
• Management must evaluate and allocate necessary resources to enable the effective implementation of the HSSE management system and deliver continuous improvement
• Management team must establish and implement a plan for regular visits to worksites. Visits must include:
• Engagement with the workforce on HSSE matters
• Checking compliance with one or more components of the Management System
• Checking progress against HSSE objectives.
• All areas for improvement, non-conformances and good practices are properly communicated and documented with appropriates actions taken.
• Follow-up process to ensure that the corrective action plan is completed
• Good practice and performance are recognised and shared.
• Management must promote and develop a positive HSSE culture and behaviour by Leading by example

2. Organization and resources

Ensure that resources, responsibilities and accountabilities are clearly defined and allocated to manage HSSE risks, secure legal compliance and deliver continual improvement in HSSE performance

• HSSE authorities, accountabilities and responsibilities must be defined, documented, communicated and understood.
• Management must ensure that HSSE organisation has the capability and structure to support the business
• Ensuring the effective implementation of the HSSE management system
• Partnerships and joint-ventures : HSSE management system interfaces between the interested parties in partnerships, joint-ventures and similar business entities. Everything must be documented and communicated to the interested parties
• Resources: The necessary resources must be allocated to implement the HSSE management system and Ensure that workers have the required HSSE competencies for their roles
• Enable compliance with legal and other HSSE requirements in order to implement and set control measures to support improvement

3. Risk Management and Monitoring

Control HSSE risks to an acceptable level through a structured process of hazard identification, risk assessment and implementation. Risk Observation Card (ROC) must be a good communication tool for continuous improvement.

• Process must be implemented for the proactive identification of HSSE hazards.
• A process must be implemented to assess the risks from identified HSSE hazards and support with resources to lower eradicate or lower the risk level to the lowest operable level and put measures in place
• The risk assessment process must, where appropriate, take into account: Harm to people, Harm to the environment, Business impact, Reputation, Equipment and property.
• Risk elimination and reduction: All Risks must, where reasonably practicable, be eliminated, otherwise reduced to an acceptable level.
• Control measures must be documented, the results of hazard identification, risk assessment and identification of control measures must be authorised by a competent person, before work starts, confirming that Risks have been eliminated or reduced to an acceptable level with appropriate measures.

4. Legal and Compliance

Clearly identify and comply with all local, regional, national and international legal and other HSSE requirements including relevant NGSC policies, standards and procedures

• Compliance : process must be implemented for the systematic evaluation of compliance with all applicable legal and other HSSE requirements.
• Any gaps in legal compliance that place the business at significant risk of enforcement action by a regulator must be reported to NGSC HSSE Management and legal.
• Businesses must establish and maintain a compliance register that records, where relevant, the applicable legal requirements, Other HSSE requirements such as licenses, permits, codes of practice and industry standards, guidelines and agreements, Client and contractual HSSE requirements, Results of compliance evaluation.
• Accountability for maintaining compliance and conformance to each requirement
• The compliance register must be subject to regular review and update ; and be accessible to relevant personnel.

5. Objectives and Planning

Establish objectives, plans and associated measuring and monitoring processes to manage HSSE risks, performance and to provide improvement.

• Business processes must have HSSE objectives that are aligned with Company objectives and targets. They must have a documented plan on how the objectives will be achieved
• HSSE objectives must take into account risks to be managed, resource requirements, expected results from workforce engagement, Client and other stakeholder requirements
• It MUST Contributes to the prevention of incidents and non-conformances, to compliance with legal and other HSSE requirements.
• HSSE objectives must be evaluated and reviewed regularly
• Corrective actions must be identified, documented and implemented.
• HSSE objectives must be assigned to support delivery of the business

6. Competence and Training

Ensure workers have the necessary capabilities and HSSE competency for the work they undertake and that adequate supervision is provided during their training and development.

• Determine the necessary competencies of workers to support HSSE objectives
• Ensure that workers are competent on the basis of appropriate education, training, qualifications, skills and experience
• Identify gaps in competency and take action to ensure that competencies are acquired in a timely manner
• Review the competency of workers at suitable intervals and after a change in role and responsibilities
• Ensure workers have the necessary individual capabilities for the HSSE aspects of their role.
• Evidence of competence must be documented
• Actions taken to ensure competency, in particular training, must take into account individual capability including experience, language skills and literacy
• Role-based competency profiles must be developed for workers performing safety critical tasks
• Identifying the HSSE training needs of workers, delivering training identified from the training needs analysis.
• Evaluate the effectiveness of the training and keep records of HSSE training.
• All workers must undertake relevant HSSE induction training. As a minimum this must include and not limited to NGSC HSSE induction, Business specific HSSE induction, Worksite/contract specific HSSE induction.
• Provision of supervision : Where a worker does not meet the required competency for work (e.g. during their development) then supervision must be in place until the required competency is acquired.

7. Information and Communication

Determine the need for internal and external HSSE information and communications and ensure effective communication and sharing of information with workers and other stakeholders on HSSE matters. Distribute and control documentation and records required for the effective implementation of the HSSE management system.

• The need for internal and external HSSE information and communication must be identified and reviewed at appropriate level and intervals. It, then must be properly documented
• Releasing information must take into account the below:
• What to communicate
• With whom and how information and communications must be accessible to the intended receiver.
• Process must be implemented for the control of documents
• Request management approval before sharing information
• Workers, where appropriate, must be provided access to relevant HSSE documents and records, subject to any confidentiality requirements, relevant to their health, safety, security and working environment.

8. Contractors and Suppliers

Ensure HSSE risks associated with suppliers and other third parties are clearly identified and effectively managed.

• Procurement: Controls for procurement must be implemented in order to ensure that the HSSE risks associated with procured items are identified, evaluated and managed.
• A process must be implemented for evaluating a supplier’s ability to provide materials, services and equipment which are required to meet defined HSSE related specifications or design criteria
• A process must be implemented to evaluate the adequacy of a contractor’s HSSE competency and resources before they are engaged in work.
• The process must define the assessment and screening criteria used to select contractors
• Risk control : A process must be implemented to identify, assess, control and communicate HSSE risks arising from a supplier’s, contractor’s or third party’s activities
• A due diligence process must be implemented for the acquisition of new services which must include an assessment of their HSSE management system and HSSE risks before the acquisition is approved.
• HSSE performance : A supplier’s and contractor’s HSSE performance must be measured and monitored

9. Emergency response and Management of Change

Ensure that emergency situations are anticipated and that effective response plans are prepared and practised.

• Planning : Implement processes to identify potential for emergency situations.
• Ensure continuity of business during and after an emergency.
• Planning for emergency situations must include all relevant stakeholders
• Ensure that members of the ER team are competent for their role and participate in emergency response exercises.
• Escalation : A process must be implemented for the escalation of management control and management of interfaces during an emergency situation.
• Emergency preparedness and response processes must be subject to periodic reviews
• Lessons learnt from either test exercises or actual emergency situations must be shared with relevant parties.

10. Performance Evaluation, Audit and Improvement

Measure, monitor, evaluate and review HSSE performance to determine the effectiveness of HSSE objectives and plans for delivering improvements in HSSE performance. Ensure that the HSSE risks associated with any change are identified, managed and authorised.

Establish the level of compliance with NGSC HSSE Management System through a programme audit and management review to ensure non-conformances are reported and addressed.

• Businesses must implement a process to assess, plan, manage and authorise temporary and permanent changes to ensure that HSSE risks are identified and controlled, including.
• The management of change process must take into account the requirements of element
• Ensure that essential HSSE information is communicated to stakeholders, before the change is implemented.
• All sites where workers are deployed must be subject to periodic HSSE inspection for the purposes of monitoring
• The adequacy of control of HSSE risks, Compliance with Management System Standard ; and Compliance with legal and other HSSE requirements must be in place and evaluated.
• Where site HSSE inspection is not possible a process must be established to proactively gather regular feedback from workers on HSSE issues and concerns.
• Monitoring and measuring equipment: Equipment used for measuring and monitoring must be maintained and, where appropriate, calibrated or verified against a recognised standard. Records of maintenance and calibration must be retained
• Internal audit : An annual HSSE audit plan must be established, documented and implemented
• Audit processes must be implemented to address the following:

Planning and conducting audits,

Results reporting to relevant management and workers,

Management of corrective actions,

Auditors Competency and objectivity

Audit process impartiality.

• A review of the HSSE management system must be conducted and documented at regular basis.
• The management review must include the below considerations:

• Status of actions from previous reviews
• HSSE performance
• Status of incident investigations, non-conformances, and corrective actions
• Changes in legal and other HSSE requirements
• External and internal issues
• Adequacy of HSSE resources
• Findings from management visits.

• The result from the management review must be documented and should include decisions and actions relating to the suitability and effectiveness of the HSSE management system, to the HSSE strategy and performance and to the Objectives that have not been met.
• The output of the management review must be communicated to workers by appropriate means.
• Incident and Non-conformance investigation done as soon as practicable and properly documented,
• The depth of investigation reflects the potential severity of the incident/non-conformance
• Appropriate and recognised methodologies are applied to establish immediate and root causes
• Prior to closure of an incident or non-conformance the information must be reviewed to assure completeness, accuracy and relevance.
• All investigations of high potential incidents and non-conformances must be subject to a formal high potential incident review process. 

NGSC Golden Rules

Based on the nature of the activity, NGSC HSSE Management System has compile No-Go rules and classified as Golden Rules.

Golden Rules will be used as a guide to the structure of this plan and other key activities as below described:

The Golden Rules are each supported by a short list of measures for implementation. The rules are listed below, each supported by an illustration of risks to which they apply during a rig mobilisation and live well operations.

1. Prevent oil, gas and chemical leaks. Fuel systems may leak when filled if they have not been properly inspected and checked; spills may occur from machinery if tipped or damaged during transit; bunds must be in place before spotting and filling fuel tanks;
2. Do a risk assessment. Rig up of the rig/rig less unit involves tasks that are not performed often and many of the crew will be working together for the first time on this unit. Conducting and communicating a risk assessment will be an important component of working together safely.
3. Get a permit to work. The rig up of the unit on site is a dangerous time as a large number of activities and work fronts are occurring at the same time within a small area. PTW allows these to be coordinated to minimise safety conflicts while ensuring that risk assessment and mitigation are in place.
4. Isolate energy sources. Electrical, hydraulic and pneumatic systems will be assembled and commissioned during rig up. They must not be energised inadvertently prior to the completion, inspection and testing of the systems. If any troubleshooting is required during commissioning, the energy source must be isolated from the repair site. Guards must be in place before any rotating machinery is operated.
5. Conduct safe lifting operations. Heavy lifts will be required for setting the main elements of the rig/rig less unit and camps. Numerous smaller lifts will be necessary to assemble or set equipment in place. Every lift must be risk assessed appropriately, supervised by a competent person, be carried out with certified equipment, guided by a banksman, conducted in a safe area without risk to others.
6. Control entry to confined spaces. During rig up, access to confined spaces may be required such as mud tanks or the cellar. Each may contain a hazardous atmosphere or the activity may result in the requirement to recover an injured worker.
7. Work safely at height. Walkways, guards and hand rails may not be in place when different parts of the unit are first erected, such as the drill floor. These areas will be treated as work at height until all handrails, or hard barriers, are in place. Work on the derrick during assembly and raising of the mast may only be carried out with suitable fall protection.
8. Prevent dropped objects. Work often takes place at multiple levels during rig up. Work should be controlled to avoid exposure of people at lower levels to dropped objects. Access control must be implemented below lifts and elevated work sites.
9. Operate vehicles safely. A large number of journeys will be made to bring people and equipment to site. The route to site may be used for public transportations and passes through and close to villages. Vehicles must be sound, driven carefully at appropriate speed by competent, unimpaired, rested drivers.
10. Control ground disturbance. Minimal excavation should be required during rig up (having been completed during construction) but some services may be buried on location. These must be adequately marked and mapped.